PRIVACY POLICY
This policy explains what personal data 1873 Eventments (“we”, “us”) collects for Kirtimaan 2027, why, and what rights you have. It is drafted to align with the Digital Personal Data Protection Act, 2023 (DPDP Act) and the DPDP Rules, 2025, and the Information Technology Act, 2000 and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 (SPDI Rules), in each case to the extent in force from time to time.
1. Who we are
1873 Eventments is a sole proprietorship of Vaidehi Ramchandra Deshpande based in Pune, Maharashtra, and is the Data Fiduciary for the personal data described here. Contact: info@1873eventments.com. Address: G105, AWHO Vijay Vihar, Gat no. 1454/1, 1454/2, Wagholi Road, Pune, Maharashtra – 412207. Phone: +91 78878 71873
2. Data we collect
From you, on the registration form:
Full name (as per government ID), date of birth, mobile number, WhatsApp number, email address.
Home city (Pune or PCMC), collected to know where you play; no proof of residence is required, and employment status (salaried or self-employed).
Your CricHeroes profile link, used to find your eligible matches.
Payment details, only for Participants who paid a registration fee before 6 November 2026: UPI transaction ID (UTR) and UPI ID, used to verify that payment and to refund it. Registration is free from 6 November 2026, and the registration form no longer collects payment details. We do not collect card numbers or bank account numbers.
Your acceptance of the Terms and Conditions and your consent to this policy, each given through a separate, un-ticked checkbox and recorded with the date and time; and your choice on the optional consents (retention of your records for future seasons).
Generated by us: Your CCEA ID and age category, derived from your name and date of birth. The CCEA ID carries the Pune city code (PNQ) for all participants this season.
From third parties: Match performance data (runs, wickets, catches, dismissals and similar) from scorecards of eligible tournaments, published publicly on CricHeroes or shared by tournament organisers.
Players who are not registered: Scorecards of eligible tournaments name every player who took part. We enter these scorecards in full, as published on CricHeroes or shared by tournament organisers: each player’s name, team, the tournament, the match dates and match performance. Full scorecards are needed because tournament benchmarks are calculated from every match, and so that a player who registers later can be linked to the matches already played. Players who are not registered are not ranked, nominated or published, and we do not use these records to contact anyone. These records are deleted or anonymised at the end of the Season, together with registration data (see section 6).
Only if an eligibility objection is raised against you: Proof of employment or business (any of the documents listed in section 2 of the Terms) and government ID (where documents are checked in person, we will not copy or retain them; any copy you send us must have the first eight digits of the Aadhaar number masked; we do not accept or keep unmasked Aadhaar numbers), used solely to decide that objection.
At events: Photographs and video of the awards night.
3. Why we use it
To register you, verify eligibility and assign your age category and CCEA ID
To refund registration fees paid before 6 November 2026, pay prizes and maintain accounts
To calculate rankings, nominations and awards from your match performances
To contact you by WhatsApp, email or phone about your registration, rankings and the awards night
To publish results, as described in section 4
To resolve objections and disputes, and to comply with law, including tax and accounting obligations
We process your data based on the consent you give at registration, and where the DPDP Act otherwise permits (for example, to comply with law). You may withdraw consent at any time by emailing us. On withdrawal, we will stop processing and erase your personal data within a reasonable time, except records we are required by law to retain. Withdrawal does not affect processing already done, but we will no longer be able to rank you or consider you for awards.
4. What becomes public
Participating in a public awards competition means some data is published on our website, social media, event materials and media releases: your name, team(s), age category, match statistics, rankings, nominations, awards and event photographs. Your CCEA ID, date of birth, phone numbers, email, UPI details and any objection documents are never published.
5. Who we share it with
We do not sell your personal data. We share it only with:
Service providers who help us run the event, such as Google (forms and spreadsheets), Zoho (email), WhatsApp (messaging) and our website host, under contracts that require them to keep your data secure and to process it only for our purposes.
Jury members, limited to performance data and what is needed to review nominations, and bound by written confidentiality undertakings
Our bank or payment providers, for refunds and prize payments
Professional advisors such as our chartered accountant and lawyer
Government or law enforcement authorities, where the law requires
We will not share your contact details with sponsors or partners. Some service providers may store data on servers outside India. Such transfers are permitted under the DPDP Act except to countries restricted by the Government of India.
6. How long we keep it
We keep registration and contact data until the later of (i) ninety (90) days after the Awards Night and (ii) the closure of any pending objection, refund or grievance, and then delete or anonymise it. Scorecard records of players who did not register are deleted or anonymised at the same time. Objection documents are deleted within thirty (30) days after the objection is finally decided. Payment and accounting records are kept for eight (8) years from the end of the financial year to which they relate, as required under tax laws. Records of access to personal data are kept for at least one year, as required by the DPDP Rules. Published results (your name, category, awards and event photographs) may remain on our website and social media as a historical record of the Season. Your CCEA ID and performance records will be retained for future seasons only if you opt in to this at registration; otherwise they are deleted or anonymised along with your registration data.
7. How we protect it
Access to personal data is restricted to the organiser and people who need it for the purposes above. Accounts holding data are protected by strong passwords and two-factor authentication where available. If a personal data breach occurs, we will inform affected participants without delay, and the Data Protection Board of India without delay with a detailed report within seventy-two (72) hours, as required by Rule 7 of the DPDP Rules. We keep logs of access to personal data and use encryption where our service providers offer it.
8. Your rights
Under the DPDP Act you may:
Ask for a summary of the personal data we hold about you and how it is used, and the identities of others with whom we have shared it
Ask us to correct, complete or update it
Ask us to erase it, subject to legal retention requirements
Have your grievances redressed
Nominate a person to exercise these rights if you die or become incapacitated
Withdraw your consent at any time, as explained in section 3
You also have duties under the Act, including providing accurate information and not filing false or frivolous complaints.
9. Grievance Officer and exercising your rights
Grievance Officer: Vaidehi Ramchandra Deshpande, Owner.
Phone: +91 78878 71873.
Address: G105, AWHO Vijay Vihar, Gat no. 1454/1, 1454/2, Wagholi Road, Pune, Maharashtra – 412207.
Email: support@1873eventments.com
We will acknowledge grievances within forty-eight (48) hours of receipt and resolve them within thirty (30) days. To exercise any of your rights, write from your registered email address quoting your CCEA ID. If you are not satisfied, you may, after completing this grievance process, approach the Data Protection Board of India.
10. Age requirement
Kirtimaan is open only to people aged 21 and above (born on or before 1 October 2005). We do not knowingly collect personal data of children. Children attending the Awards Night as guests will not be featured in photographs or videos that we publish unless a parent or guardian consents.
11. Cookies and website data
Our website currently sets no cookies and uses no analytics or advertising trackers. It loads fonts from Google Fonts, which means your browser’s IP address is visible to Google when you visit. If we add analytics or tracking tools, we will update this policy and show a notice before they run.
12. Changes to this policy
We may update this policy as and when required. The latest version, with its effective date, will be available on our website. Material changes will be communicated to registered participants. Where a change requires fresh consent, we will seek it before applying the change to your data. This policy is available in English and, on request, in Marathi or Hindi.
CONTACT US
If you have any questions, comments or complaints about this Privacy Policy, or privacy matters generally, please contact us at:
1873 Eventments
M: +91 78878 71873
Version 1.1 | Effective: 6th November 2026 | Last Updated: November 2026